FG Orders MDAs to Submit Nominal Rolls, Update IPPIS Records

The Federal Government has directed all Ministries, Departments, and Agencies (MDAs) to compile and submit their nominal rolls, and ensure proper updates of officers’ information on the Integrated Personnel and Payroll Information System (IPPIS).

This directive, issued through the Office of the Head of Civil Service of the Federation, is part of efforts to detect both existing and consequential vacancies across the federal civil service.

A nominal roll is an official document listing the names of staff in an organisation, used for administrative and identification purposes.

The new directive was conveyed in a memo dated July 7, 2025, addressed to ministers, permanent secretaries, heads of agencies and parastatals, and leaders of security outfits.

The memo, signed by Fatima Mahmoud, Permanent Secretary, Career Management Office, on behalf of the Head of Civil Service of the Federation, Didi Walson-Jack, stated:

“In line with ongoing efforts to update the nominal roll of officers under the common pool of the Office of the Head of the Civil Service of the Federation, ministries, departments, and agencies are requested to compile and submit an up-to-date nominal roll of such officers.

“This exercise is aimed at enabling structured employee mobility and effective workforce planning through the identification of existing and consequential vacancies.

“Accordingly, you are to submit soft copy of the nominal roll to designated OHCS Officers who will visit your offices for the collection as scheduled below: i. Directorate-Level Officers (SGL 15-17): within three days from the date of this circular; and Officers on SGL 06-14: within two weeks from the date of this circular.

“Furthermore, the MDAs’ IPPIS Human Resource Desk Officers are enjoined to ensure that during the update/variation of employees’ grades/positions, the dates of present appointments of all officers are updated in the appropriate field to ensure the accuracy of HR employee information on the IPPIS platform.

“Permanent Secretaries/Accounting Officers are expected to ensure the completeness and timely compilation/submission of the required data to facilitate the success of this exercise.”